Outlook allows you to create various rules and filters. In our example, we show you how to sort emails from a specific contact in individual folders in Windows. However, it is possible to sort email by various other means, e.g. by subject.
1) Select the email for which you want to create a rule. Click on "Rules" under the "Home" tab and select "Create Rule...":
2) In the top section, you specify the conditions under which the rule shall apply. In our example, we tick the box next to "From [sender]". In the lower section, you decide what should be done with emails fulfilling the conditions determined above. In our example, we want emails from this sender to automatically be moved to a specific folder. Tick "Move the item to folder:"; then click "Select Folder..." to select the folder to which emails shall automatically be moved each time the defined rule applies.
3) Select the folder to which emails shall be moved. If you have not yet created a folder for this purpose, click "New..." and create it. Click "OK" once you are done:
4) You return to the previous window. Click "OK" if the rule is correct:
5) By ticking "Run this rule now on messages already in the current folder" the rule will apply to previously received emails as well. In this case, all older emails from the specified email address will be moved to the created folder:
6) All emails from the email address for which you created the rule should now automatically appear in the correct folder.